Professional incident records, independent legal custody, and attorney acknowledgment when needed.
Every day brings potential liability exposure — often in ways that never get properly documented.
Among the leading causes of ER visits at commercial properties nationwide
Altercations, disputes, aggressive behavior
Over-service, intoxication, liability exposure
Affecting any employee, in any role
Heat-related illness, cardiac events, injuries
Broken fixtures, damaged equipment, property loss
Three layers of protection working together to defend your organization.
Every staff member captures incidents the same clear way, every time — no training program required to start.
Accurate incident capture with photos, timestamps, and structured reports.
Independent legal custody of incident records held by QSLWM, using the PGI Documentation Standards™ framework.
Incident documentation with independent legal custody and attorney access when needed.
Every submitted incident automatically compiled into a structured PDF with photos, notes, timestamps, location data, and chain of custody — suitable for legal review, insurance claims, or ownership reporting.
Qualifying incidents receive formal acknowledgment from QSLWM, our partner law firm, within 24 business hours. Acknowledgment does not constitute legal advice, representation, or opinion on liability.
Icon-driven workflow ensures every incident is captured consistently — even with ESL or seasonal employees.
Access to a clear framework for creating complete, consistent, and defensible incident records — supported by a practical field reference for staff communication and incident handling.
Up-to-date incident-handling templates and policy recommendations created with legal oversight.
Your staff capture incidents in seconds, mid-shift, with no writing and no legal interpretation required.
View all incidents, packet history, law firm acknowledgment status, and documentation activity in one place — secure, centralized storage for internal and legal reference.
Share complete incident documentation with ownership, insurance carriers, or the partner law firm instantly — photos, notes, timestamps, and chain of custody in one professional package.
Sample packet shown for illustration only. Severity determinations are not made by staff and are not part of the incident workflow.
This isn't generic software forced onto your industry. It's purpose-built for frontline staff and seasonal or part-time teams.
Workflows designed for on-the-job situations, not desk work
Staff use their own phones — no expensive equipment
Icon-driven interface, photo-first documentation
Accidents, conflicts, alcohol-related, property damage — built in
Seasonal staff get up to speed in minutes, not days
Designed for lean operations, not corporate bureaucracy
What it provides: SimpleSafe™ Legal Custody provides documentation, organization, and law firm acknowledgment of incidents. This creates a defensible record and ensures proper handling.
What it does not provide: SimpleSafe™ Legal Custody does not provide legal advice, representation, or determinations of fault. All legal interpretation or recommendations come directly from QSLWM, our partner law firm.
SimpleSafe™ Legal Custody does not replace insurance reporting obligations or carrier requirements.
This structure keeps your organization fully protected and fully compliant with legal and ethical standards.
Your organization deserves a defensible, modern system that protects your staff, protects your guests, and protects your reputation.
View Pricing →SimpleSafe provides operational documentation and legal custody services. It does not provide insurance, legal advice, or claims handling.